Employment Opportunities

Collections Stewardship & Preservation

• Oversee the physical care, storage, and environmental monitoring of historical artifacts, materials that make up the museum collection
• Develop and implement collections management procedures consistent with institutional policies and accreditation standards.
• Coordinate conservation assessments and treatment plans as needed.
• In collaboration with the organization’s facilities manager, manage risk preparedness and emergency response planning for collections

Documentation & Database Management

• Maintain accurate and comprehensive collections records in the museum’s collections management system.
• Oversee cataloging, accessioning, deaccessioning, and inventory projects.
• Ensure compliance with legal and ethical standards regarding provenance, ownership, and intellectual property.
• Lead ongoing collections audits and data integrity initiatives such as data quality, data security, and data control.

Acquisitions & Deaccessioning

• Manage incoming acquisitions, including donor communication, condition reporting, and legal documentation of donated or acquired objects.
• Prepare materials and documentation for collections committee review. 
• Administer deaccessioning processes in accordance with museum policy and ethical guidelines.

Exhibitions & Access

• Participate in the research activities associated with exhibition preparation, signage and labels for both on site and off-site contractual exhibits.
• Collaborate with curatorial and exhibition teams to support object selection, preparation, installation, and deinstallation.
• Oversee outgoing and incoming loans, including contracts, packing, shipping, and courier arrangements.
• Facilitate researcher and public access to collections.

Leadership & Collaboration

• Participate in strategic planning related to collections growth, storage expansion, and digitization initiatives.
• Serve as liaison with conservators, other museum professionals, and external partners.
• Supervise interns, volunteers that are working with collections
• Write grant applications and reports related to collections care and management.
• Coordinate with marketing and development staff to encourage philanthropy and enhance awareness of OHA collections and exhibits on various communications platforms.
• Collaborate with education department in the utilization of collections for programming and curriculum development 
• Collaborate with retail staff for new product development based on OHA collections

Qualifications

Required

• Undergraduate degree in Museum Studies, Public History, History, or related field.
• 3-5 years of progressively responsible experience in collections management within a museum, historical society, or cultural heritage institution.
• Demonstrated knowledge of museum best practices, ethics, and standards.
• Experience with collections management systems and digital asset management.
• Strong organizational, analytical, and project management skills.

Preferred

• Master’s degree in Museum Studies, Public History, History, or related field.
• Experience working with material culture, archival collections, or decorative arts.
• Supervisory experience.
• Familiarity with grant-funded collections projects.
• Knowledge of current standards in digitization and metadata practices.

Core Competencies

• Attention to detail and accuracy
• Ethical decision-making
• Leadership and team development
• Problem-solving and risk management
• Strong written and verbal communication

Work Environment

• Combination of office, collections storage, and exhibition gallery settings.
• May require lifting up to 40 lbs and working on ladders or in storage areas.
• Occasional evening or weekend work for installations or special events.

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Salary Range

$50,000-$60,000

Building & Grounds Maintenance

• Oversee maintenance and repair of downtown comprehensive history museum and research center. Develop and implement preventative maintenance schedules.
• Perform or coordinate repairs related to HVAC, plumbing, electrical, roofing, lighting, security systems, and fire suppression systems.
• Maintain walkways, and exterior signage.
• Ensure historic structures are maintained in accordance with preservation best practices.
• Oversee management and ordering of cleaning and maintenance supplies

Preservation of Historic Structures

• Monitor building conditions and identify preservation needs.
• Coordinate with preservation specialists, architects, and contractors on restoration or capital improvement projects.
• Ensure work on historic properties complies with local, state, and federal preservation guidelines.
• Maintain documentation of building repairs, upgrades, and restoration projects.

Environmental & Collections Support

• Work with the curatorial staff to develop environmental control plan for collections storage areas and exhibit galleries.
• Monitor and maintain environmental controls (temperature, humidity, air quality) to safeguard collections according to environmental control plan
• Collaborate with Collections staff to support storage standards and exhibit requirements.
• Assist with exhibit installation logistics and gallery turnover needs.

Safety & Compliance

• Ensure compliance with OSHA standards and local building codes.
• Maintain fire safety systems, alarms, and emergency lighting.
• Develop and oversee emergency preparedness and disaster response procedures with curatorial, archives and administrative staff
• Serve as safety officer for the organization.
• Coordinate annual inspections and maintain compliance documentation.

Vendor & Contractor Management

• Solicit bids and manage contracts for facility-related services.
• Supervise contractors to ensure work meets preservation and safety standards.
• Manage relationships with utility providers and service vendors.

Budget & Planning

• Develop and manage facilities and maintenance budgets.
• Contribute to long-term capital improvement planning.
• Assist with grant applications related to infrastructure and preservation projects.

Event & Operational Support

• Support facility needs for public programs, rentals, and special events.
• Coordinate setup and breakdown of event spaces.
• Provide on-call support for urgent facility issues when required.

Qualifications

Required

• Bachelor’s degree in Facilities Management, Construction Management, Historic Preservation, or related field (or equivalent experience).
• Minimum 3–5 years of facilities management or building maintenance experience.
• Experience managing multiple buildings and complex systems.
• Working knowledge of HVAC, electrical, plumbing, and life-safety systems.
• Strong understanding of workplace safety standards and regulatory compliance.
• Ability to lift up to 30 lbs and perform physical tasks including climbing ladders and working in confined spaces.

Preferred

• Experience working in a museum, historic site, or cultural institution.
• Knowledge of historic preservation standards and Secretary of the Interior’s Standards for the Treatment of Historic Properties.
• Certification in facilities management (e.g., IFMA) or trade licensure.
• Project management experience.
• Experience using electric lifts.

Competencies

• Strong organizational and problem-solving skills.
• Ability to prioritize and manage multiple projects.
• Effective communication skills and ability to work collaboratively across departments.
• Sound judgment and proactive maintenance mindset.
• Commitment to preserving historic resources and ensuring public safety.

Working Conditions

• Work is performed indoors and outdoors in varying weather conditions.
• May require evening, weekend, or emergency response availability.
• Physical demands include lifting, climbing, bending, and extended standing.

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Rate of Pay

Estimated 20-25 hrs per week 25-$35 per hour